What action should be taken when changing a planned activity?

Providing both written and verbal notification when changing a planned activity is essential for several reasons. Firstly, it ensures clarity and reduces the potential for misunderstandings. Not everyone may remember a verbal message or might misinterpret it, so having a written record serves as a reliable reference that can be consulted later.

Additionally, written notifications can be distributed to a broader audience, which is vital in environments involving multiple stakeholders, such as clients, staff, families, or participants in the activity. This comprehensive approach fosters transparency and ensures that everyone affected by the change is informed, thereby promoting better organizational communication and engagement.

In contrast, relying solely on verbal communication may lead to situations where some individuals are left out of the loop, potentially causing confusion or dissatisfaction. Not notifying anyone at all neglects the importance of keeping everyone informed and can disrupt plans or degrade trust. Notifying only those directly involved might be appropriate in a highly specific circumstance, but in general practice, it's better to err on the side of inclusivity to maintain a cohesive environment.